School Management Systems in Kenya

mkufunzi > Services > School Management Systems in Kenya

Mkufunzi builds school management software for Kenyan schools and institutions — primary, secondary, TVET, colleges. Fee tracking with M-PESA, attendance, exams, parent portal, NEMIS-aligned reporting, and WhatsApp alerts. Deployed across schools in Bungoma, Nairobi, Western Kenya, and beyond.

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What it covers

Student records — admission, biodata, guardians, medical history, attendance.
Fee management — invoicing, M-PESA collection, statements, arrears tracking, scholarships.
Exams & CBC assessment — marks entry, ranking, report cards, parent SMS.
Timetabling — class, teacher, and room scheduling.
Library — book tracking, lending, fines.
HR & payroll — teacher records, PAYE/NSSF/SHA/NITA, payslips.
Parent portal — web + mobile, real-time updates.
NEMIS & KICD-aligned exports.

Pricing

Small school (under 300 students) — from KES 35,000 setup + KES 8,000/month. Full feature set, training, support.
Medium school (300-1,500 students) — from KES 60,000 setup + KES 15,000/month. Includes mobile app, advanced reporting.
Multi-campus & colleges — custom quote.

FAQ

How much does school management software cost in Kenya?

From KES 35,000 setup + KES 8,000/month for a single primary or secondary school; KES 60,000+ setup + KES 15,000+/month for institutions with multiple campuses.

Does it handle fee tracking and M-PESA payments?

Yes. Parents pay fees via M-PESA paybill; the system reconciles automatically, updates the student balance, and SMS/WhatsApps a receipt.

Can parents see attendance, exams, and balances?

Yes. Each parent has a private portal showing attendance, exam results, fee balance, and school announcements. Mobile-optimised.

Is it compliant with KICD and the Ministry of Education?

Yes. Reports map to NEMIS data requirements and CBC assessment formats. Annual updates as policies change.

How long does deployment take?

Single-campus schools: 2-3 weeks including staff training and data migration from existing systems or spreadsheets. Multi-campus: 4-8 weeks.

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