Microsoft 365 & Google Workspace Setup in Kenya

mkufunzi > Services > Microsoft 365 & Google Workspace Setup in Kenya

Mkufunzi sets up, migrates, and supports Microsoft 365 and Google Workspace for Kenyan businesses. Custom-domain professional email (you@yourbusiness.co.ke), shared drives, video conferencing, productivity apps, and proper admin policies. Plus the deliverability-critical DNS configuration most providers forget.

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What we deliver

Plan selection — we recommend Microsoft 365 vs Google Workspace based on your actual workflow.
Tenant setup — domain verification, admin console configured, security baseline.
Email migration — from cPanel email, Zoho, old Gmail, or another Workspace tenant. Zero downtime.
DNS configuration — MX, SPF, DKIM, DMARC done right. Email actually reaches inboxes, not spam folders.
User provisioning — accounts created, licences assigned, groups configured.
Shared resources — Teams channels / Google Shared Drives, document libraries, meeting rooms.
Security policies — 2FA enforcement, conditional access, mobile device management, password policies.
Training — per-role sessions for admins and end users.
Ongoing support — retainers for user provisioning, troubleshooting, security alerts.

Microsoft 365 plans for Kenyan businesses

Business Basic — web/mobile Office, Teams, OneDrive, Exchange. ~KES 800/user/month.
Business Standard — everything in Basic + desktop Office apps. ~KES 1,650/user/month. Most popular.
Business Premium — everything in Standard + advanced security (Intune device management, threat protection). ~KES 2,900/user/month.
Enterprise (E3, E5) — from ~KES 3,500-7,200/user/month with advanced compliance, analytics, security.

Google Workspace plans for Kenyan businesses

Business Starter — Gmail (custom domain), 30 GB/user, basic Meet. ~KES 800/user/month.
Business Standard — 2 TB/user, advanced Meet (recording, attendance), shared drives. ~KES 1,800/user/month. Most popular.
Business Plus — 5 TB/user, advanced security, eDiscovery. ~KES 2,700/user/month.
Enterprise — from ~KES 3,500/user/month, custom storage, enterprise-grade compliance.

Setup & migration pricing

Small office (up to 10 users) — setup, migration, DNS, 1 training session: KES 35,000-55,000.
Medium office (10-50 users) — setup, migration, DNS, security policies, 2 training sessions: KES 75,000-180,000.
Enterprise (50+ users) — phased migration, dedicated PM, security baseline, full training: KES 250,000+.
Monthly subscriptions are billed separately and renew annually for ~15% discount.

Frequently asked questions

What does Microsoft 365 cost per user in Kenya?

Business Basic: ~USD 6/user/month (~KES 800). Business Standard: ~USD 12.50 (~KES 1,650). Business Premium: ~USD 22 (~KES 2,900). Annual commitment gives ~15% discount. Pricing in KES is locked to current FX.

Microsoft 365 or Google Workspace — which is better?

Workspace is simpler, mobile-first, and excellent if your team lives in Gmail/Drive/Meet. Microsoft 365 has deeper desktop Office app integration, Teams, and more granular admin control. We recommend based on your team’s actual usage — not vendor preference.

Will my existing emails migrate over?

Yes. We migrate emails, contacts, and calendars from your old provider (cPanel, Zoho, other Gmail) with zero downtime. Typical migration completes overnight.

Do you handle the DNS and domain setup?

Yes. MX, SPF, DKIM, DMARC records configured properly for deliverability — the biggest reason businesses end up in spam folders is bad DNS, which we fix at setup.

Can you train our team?

Yes. Onsite or remote sessions per role (admin, regular user, mobile-only user). Written guides included. Ongoing helpdesk via WhatsApp or ticket system.

Do you support custom-domain Gmail / Workspace accounts?

Yes. you@yourbusiness.co.ke addresses with all Google Workspace features. Standard setup, including MX configuration and domain verification.