Pharmacy & Clinic POS Kenya
Running a pharmacy or clinic in Kenya means you carry stock that expires, dispense items that need a script, comply with KRA and the Pharmacy & Poisons Board, and serve patients who expect their bill in their preferred currency: M-PESA. Mkufunzi Pharmacy POS is built for exactly that.
Built for Kenyan pharmacies and clinics
- Expiry tracking and alerts — every batch carries a manufacture date, expiry date, and batch number. Get WhatsApp alerts 60, 30, and 7 days before expiry.
- FEFO dispensing (First Expired, First Out) is enforced at the till so older stock moves first.
- Prescription management — link sales to prescriptions, track refills, flag controlled substances.
- Patient records — medical history, allergies, vitals, past prescriptions — GDPR-style consent and audit-logged.
- Doctor and clinical staff roles with secure handoffs from consult to dispensing.
- Billing for consultations, procedures, and dispensed medicines on a single invoice with eTIMS submission.
- NHIF / SHA billing — categorise sales by funder so reconciliation is clean.
- M-PESA STK Push at the counter — no fumbling with paybills or phones.
- Supplier & PPB compliance reports ready to export.
Why expiry tracking matters more than anything else
For pharmacies, expired stock is pure loss — sometimes 5–8% of inventory value per year in a manual operation. Mkufunzi pharmacy POS gives you three lines of defence: visibility (you can see what is about to expire at any moment), enforcement (the till dispenses oldest first), and pressure (the system promotes near-expiry items through point-of-sale prompts so they sell at a discount rather than going to waste).
Clinic-side capabilities
- Patient registration with NHIF/SHA number capture.
- Appointment scheduling and WhatsApp confirmation messages.
- Consultation notes, diagnoses, and treatment plans.
- Lab requests and results capture.
- Invoice templates for cash, insurance, and corporate clients.
- Doctor commission calculation for partnership clinics.
Pricing for pharmacies & clinics
Stand-alone pharmacies start on the Basic plan at KES 2,500/month. Pharmacies with eTIMS, clinics, or chains of branches need Pro at KES 5,000/month for unlimited users, full accounting, and patient records. Healthcare-specific hardware bundles (label printers for prescription labels, barcode scanners) start around KES 22,000.
Pharmacy POS FAQ
Does it warn me before stock expires?
Yes. WhatsApp and dashboard alerts fire at 60, 30, and 7 days before expiry. The dashboard shows current near-expiry value at a glance.
Can I track NHIF and SHA billing separately from cash sales?
Yes. Sales are tagged by funder (cash, NHIF, SHA, insurer, corporate). Reports split revenue and outstandings per funder for clean reconciliation.
Can a doctor see patient history in the same system?
Yes. The clinical module shares the patient profile with the pharmacy. Allergies, current medications, and vitals are visible to authorised staff only.
Does it print prescription labels?
Yes. Configurable labels with patient name, drug, dosage, frequency, and pharmacy details. Supports standard 40mm and 50mm thermal label printers.
Is the patient data secure and Kenya Data Protection Act compliant?
Yes. Encryption in transit and at rest, role-based access, audit logs, and consent tracking. We can sign DPIAs and process agreements for larger healthcare clients.
Can I run a chain of pharmacies across counties?
Yes. The Pro plan supports unlimited branches with central price management, branch-level inventory, and inter-branch transfers for stock balancing.